Posting Date: June 25, 2018
Department: Accounting
Job Title: Accounting Assistant
Reports To: Accounting Manager
Position Type: Temporary (Aug 2018 – Jan 2019), Part-time (30 Hours/Week), Hourly, Non-Exempt

Qualified applicants may submit their resumes and cover letters to


Position Summary

The Accounting Assistant plays an important and essential role on SHW’s Accounting Team. The Accounting Assistant facilitates getting accurate transactional level data (both Accounts Payable and Accounts Receivable) into the QuickBooks Accounting System in a variety of ways using technology, attention to detail and communication skills. This position is often a representative of SHW’s Accounting Department, communicating both with SHW’s customers and employees.

Job Responsibilities

  • Accurately apply customer payments in QuickBooks and internal database

  • Process customer credit card payments

  • Review employee expense reports and supporting receipts for compliance with company policy and record expenses in General Ledger

  • Account for employee company credit card expenditures

  • Maintain accounts payable reports, spreadsheets and accounts payable files

  • Review all vendor invoices for appropriate documentation and approval prior to payment

  • Compile checks for signature and distribute/mail as appropriate

  • Process collection of past-due customer invoices

  • Perform various data entry into QuickBooks, including recording invoices from the SHW operating system correctly into the General Ledger

  • Calculate and enter month-end Journal Entries into QuickBooks

  • Reconcile General Ledger Accounts

Essential Skills

  • Ensures Accountability: Holds self and others accountable to meet commitments, promotes a sense of urgency, is on top of tasks and knows where things stand, provides balanced feedback at crucial times

  • Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives, facilitates open dialogue with a wide variety of contributors and stakeholders, balances own interests with others’ and seeks input through proactive listening

  • Communicates Effectively: Effective in a variety of communication settings, actively listens, checks for understanding and adjusts to fit audience and message

  • Customer-Focus: Dedicated to meeting the expectations of internal and external customers, establishes and maintains effective customer relationships

  • Nimble Learner: Enjoys the challenge of unfamiliar tasks, learns and adapts quickly when facing new situations, makes significant progress and remains composed even when things are uncertain, extracts lessons learned from successes and failures

  • Plans & Aligns: Manages time and multiple tasks effectively and efficiently, breaks down objectives into appropriate initiatives and actions, lays out a thorough schedule and steps for meeting milestones, tracks and manages progress, seeks ways to improve processes

  • Resilient: Remains confident and composed under pressure, manages crises effectively, maintains a positive attitude, easily rebounds following setbacks

  • Resourcefulness: Gets the most out of available resources, adapts quickly to changing resource requirements, enjoys multitasking and applies knowledge of the organization to advance multiple objectives

  • Optimizes Work Processes: Figures out the processes necessary to get things done, separates and combines tasks into efficient and simple workflow, thinks about the whole system, focuses efforts on continuous improvement, has a knack for identifying and seizing opportunities for integration

  • A great opportunity for a candidate who is pursuing their Accounting Degree

  • High proficiency in Excel required

  • Comfortable using Outlook for email, calendaring, tasks and Inbox Management

  • Communication Skills - Comfortable with and demonstrated ability to communicate professionally and effectively via email and face-to-face with many different types of people

  • Proficiency in QuickBooks a plus, but not required

  • High attention to detail

Education & Qualifications